Communication rhythm is vital to an organization’s success. Frequency and format comes in numerous forms. Daily standups, weekly meetings, and individual one on one meetings are a few examples of how companies communicate their mission, values, updates, and strategic initiatives. This information flow is needed to execute the tactical activity required for success. When a manager finds the secret sauce to their team’s appetite for communication, the results are incredible. Each company and industry has their unique differences. For example, a real estate agency, where many individuals “own their own business,” will be much different than an inside sales team of SDRs who work steps away from each other everyday.
Two vital tools for management to communicate include a weekly meeting between the manager and direct report. These meetings can take a few types of forms, two predominant forms include Weekly One on One (1:1) meetings and weekly check-ins. Often times these two types of meetings wrongfully get intertwined as one type of meeting.
The Difference Between One on One (1-1) Meetings vs. Weekly Check-in’s
Characteristics One on One (1:1) Meetings
- Manager removes ego
- Listen and understand the perspective of the direct report
- Gives a microphone to their direct report to voice their concerns, ideas, and opinions.
- Enters it with a servant leadership mentality.
- Provokes inspiration through vulnerability.
- Challenges the direct reports with the intent for growth.
- Reinforces positive behavior.
- Focuses on relationship and trust building.
- Provide a safe place to discuss private and sensitive information
- Dives into more than “just the metrics.”
- Get a temperature check on team happiness.
- Uncover ideas and opinions around company vision and future.
Characteristics of Weekly Check-in’s
- “Update me on your progress” mentality.
- get enough feedback to make sure people aren’t going to leave the job.
- a regurgitation of daily standups and the weekly status report.
- manager typically manages vs. leads through example.
- typically one-way communication with direct report updating manager with less of a dialogue
- a quick and dirty way to get a pulse of the company
Status updates, daily check-ins, and One on One (1:1) meetings are all very powerful tools for managers and leaders to get the most from the team. Use each one at the right time.
One on One Meetings are the best way to provide stronger communication, greater alignment, and deeper team engagement. WideAngle is One on One meeting software used by companies including General Electric, IBM, AT&T, Google, and many more to make sure One on Ones happen, are productive, and documented.